Capture Cleaner Data

Required fields, formatting rules and guided questions reduce incomplete submissions.

Move Work Automatically

Trigger notifications, approvals, documents and follow-up actions when a form is submitted.

Connect Existing Systems

Send structured information to document management, HR, accounting, CRM, TMS and internal platforms.

Improve the User Experience

Make complex processes easier to complete from a phone, tablet or desktop.

Custom Online Forms That Move Work Forward

Rayova designs the workflow. Wizara helps power the forms.

Replace paper, fillable PDFs and disconnected form tools with mobile-ready workflows built around how your business actually operates. Operations, HR, safety, compliance, sales and IT leaders use these workflows to capture cleaner data and move work automatically.

A custom digital form is an online interface designed around a specific business process. Unlike a generic contact form, it can apply conditional logic, validate information, accept files and signatures, calculate values, generate documents and trigger actions in other systems.

Rayova designs, builds and connects those workflows. Wizara is the Canadian-developed platform that helps power the forms, approvals and documents.

What Is a Custom Digital Form?

That is the difference between collecting a message and running a workflow. Rayova builds the form around the process. Wizara provides the engine for logic, documents and connections.

Still Running Important Work Through Paper, PDFs and Email?

Paper forms get misplaced. PDFs are difficult to complete on phones. Email attachments create duplicate files, missing information and uncertain approval trails. Rayova turns those fragmented steps into one controlled digital workflow, from the first question to the final record.

Structured data captured once

instead of re-entering handwriting

Validation before submission

instead of chasing missing fields

Automatic routing and notifications

instead of email attachments

Consistent generated PDFs

and a centralized submission history

Forms Rayova Can Build

Examples by function, not a giant undifferentiated list. Digital credit applications and evaluation forms are already live.

Operations

service requests, bills of lading, inspections, maintenance, incident and dispatch forms

Operations form preview

HR and recruitment

applications, onboarding, policy acknowledgements, leave and training records

HR and recruitment form preview

Safety and compliance

hazard assessments, near-miss reports, toolbox talks, corrective-action workflows

Safety and compliance form preview

Customers and sales

quotes, credit applications, lead qualification, feedback and registrations

Customers and sales form preview

What Happens After Someone Presses Submit?

This is where Rayova separates itself from ordinary form-builder vendors. The engagement covers capture, validation, routing, documents and the next system in line.

Capture complete, structured information on any device

Validate missing, incorrect or conflicting information

Route the submission to the correct person or approval path

Generate consistent records, notifications and completed documents

Connect the result to the next system. See custom integrations.

Powered by Wizara. Built Around Your Business.

Wizara is Rayova's Canadian-developed platform for digital forms, approvals and workflow automation. The Wizara Project page covers the product story. This page is the service: Rayova designs, builds and connects the workflow your team will actually use.

Conditional Logic Signatures Photos File uploads Custom branding Real-time Calculations Multi-language Support Automated emails and PDFs Shared Workspaces Reusable Forms Supports Webhooks and API Connections

Wizara HR Onboarding App Onboarding PDF Forms

Your Form Is the Front Door, Not the Final Destination

Rayova can connect forms with ERP, CRM, HRIS, TMS, document management, Jira, Slack, Zapier, Stripe, custom APIs, Trimble TruckMate and Synergize. Canadian data-residency options and cloud-native hosting choices are established during discovery.

Slack
Stripe
Synergize
Webhooks
Zapier

Designed for People. Built for Responsible Data Handling.

Every workflow should be usable on the devices your staff already carry, with clear instructions and a hosting plan that matches the data. We do not claim a workflow is fully compliant unless that implementation has been assessed against a named standard or law.

  • Mobile-first layouts, keyboard access, clear labels and error messages
  • Logical heading structure and screen-reader-conscious patterns
  • Plain-language consent, role-based access where required, and Canadian hosting options
Job application form on a phone

From Existing Form to Working Workflow

Understand the process: users, decisions, approvals and destination systems

Simplify the experience and remove unnecessary questions

Build and connect logic,  documents, notifications and integrations

Test with real users, then launch and refine as operations change

Questions About Custom Online Forms

Yes, Rayova can convert paper or PDF forms, connect to existing software, follow different paths based on an answer, accept photos, documents and signatures, and match your brand. Canadian data-residency options are available. You usually do not have to replace current systems.

Rayova designs and builds the workflow. Wizara helps power the forms. Last updated: 4 September 2026

Review My Existing Form Book a Workflow Consultation

Digital Forms Already Working in the Real World

These results are already documented on the current Rayova site. 

View the Existing Proof
Safety Meeting Portal

Grimshaw Trucking

Digitizing one HR process saved more than 140 hours in a year while helping new employees onboard.

Canadian Dewatering Rental Page

Caneda Transport

Maintenance records and receipts are collected digitally, converted into PDFs and delivered into Synergize for review.

Mullen Oilfield Services

Pacific Coast Express

Wizara supports contact forms, job applications and fuel-surcharge workflows, and more.
PNW Group

See the Proof

These results are documented on the current Wizara site. View the existing proof and related logistics work.

Calgary Alberta (403) 995-0162
Toronto Ontario (416) 300-2451
Vancouver British Columbia (250) 412-3393
Winnipeg Manitoba (204) 975-7424

Let's Turn One Frustrating Form Into a Better Workflow

Show us the paper form, PDF, spreadsheet or email process slowing your team down

Rayova will help with the workflow, identify the right integrations and build a practical path forward. Have a sample form? Send it securely and tell us what should happen after it is submitted.

Review My Existing Form Book a Workflow Consultation